In this blog, you’ll learn how to create a Purchase Quote and convert it to an Order in Microsoft Dynamics NAV or Business Central. You would use this for various reasons, including:
– To purchase items or services
– Receive the offers from vendors
– Provide the prices and delivery time of items customers need
Manual processing, especially when it comes to purchase orders can become quite tedious when there are many transactions to process, but it need not be with a Purchase Order Approval Workflow. Enable your organisation to structure governance policies into workflows, so that payments at a certain nominal level are approved, but require further approval once they go over a certain threshold.
Date fields on NAV 2017 purchase orders can be confusing, but used correctly, they will improve your purchase order processing. The dates are designed to allow you to schedule the receipt of product in time to meet your shipment commitments and your customer’s delivery expectations.
Microsoft Dynamics NAV’s Incoming Document helps the user to efficiently upload and reference outside documents within their ERP database. Incoming Documents may be attached to unposted documents or journal lines and follow the posting to the resulting entries throughout NAV, notably posted documents and ledgers.
Logging into Dynamics NAV as a Purchasing Agent, Gwen walks through the steps to process a purchase order completely. She covers everything from initial set up of the purchase order, options for posting and sending to the vendor, and where to find the purchase order after it has been posted. Gwen demonstrates a different type of set up to make the process easier to track received goods including back ordered items.
A new feature that has been overlooked in the recent blog articles highlighting what is new in Dynamics NAV 2018, is the improvement made to creating a Purchase Order (PO) instantly, from a Sales Order (SO). Although Dynamics NAV 2017 did introduce the function to create a Purchase Invoice from a Sales Order, that had an obvious limitation; a Purchase Invoice document forces you to receive and invoice simultaneously upon posting.
In this article, a workflow response is created in the standard purchase order workflow. This response sends an email to the vendor after release of the purchase order i.e when the send approval request of the purchase order is approved by the authorized approver, the status of the purchase order changes to Released afterwhich an email is sent with attachment in a .pdf format to the vendor.